ZARZA We are Zarza, the prestigious firm behind major projects in information technology.
Listen "How Often Should I Talk To My Virtual Assistant?"
Episode Synopsis
How Often Should I Talk To My VA?
Want the transcript? Download it here.
In this episode, Barbara and Matt cover a question that they are both asked all too often…”How often should I talk to my Virtual Assistant?” And if you yourself are asking this very question, then the answer is ‘start communicating more’.
This episode is full of insights into not only how often you should communicate with your VA, but also the ways in which you can communicate effectively.
Some of the areas covered include:
Common barriers to communication, including geographical location and time zones
The importance of establishing communication protocols and meeting rhythms
Constantly evaluating your communication style and frequency to ensure it is working for you and your VA/ team
There is no such thing as ‘over communicating’
Let us know what your key takeout has been from this episode and join the continuing conversation over in the Virtual Success Facebook Group.
In this episode:
01:24 – How often should I talk to my VA?
01:52 – Barriers to communication
04:03 – Establishing communication protocols
05:43 – Setting a meeting rhythm
09:22 – Matt’s ‘Bat Signal’
12:35 – Re-evaluate your communication style and frequency on an ongoing basis
15:23 – There is no such thing as ‘over communicating’
17:28 – Wrapping things up
Resources mentioned in this show:
Asana
Barbara: Hey everyone, welcome to another episode of the Virtual Success Show where I am joined by my co-host Matt Malouf. Hey Matt, how are you?
Matt: Hi, I am well Barb, and yourself?
Barbara: I’m good, thank you. Good, thank you. Enjoying all these shows always and learning all the time from everything we talk about on the shows.
Matt: Absolutely, absolutely. And I must say also I’m also I’m loving the warmer weather we’re having here in Sydney at the moment.
Barbara: Yeah, that helps. Winter has finished.
Matt: It has.
Barbara: We are now into summer. For those in the northern hemisphere you’re heading into your winter now, we don’t envy you. So look guys, today’s show we’ve been getting a lot of questions actually, which is great, from a couple listeners and some of our clients that actually listen to the show about stuff that they’d really like us to address on the show. So, today one of the biggest questions that I get asked and Matt gets asked a lot is how often should I talk to my VA?
How often should I talk to my VA?
Now, it sounds like a simple question but like I said, we get this one a lot and people actually are quite confused about it and even when they figure out how often should I talk to my VA, how should I do it, and how should I make it effective?
So, Matt, I know with your coaching and in your Stop Doing book and in all the stuff that you teach you’ve got this concept of a meeting rhythm, which I thought would be really good for us to delve into today to address this question.
Barriers to communication
Matt: Absolutely, and just as a preface before we get into meeting rhythm. I think one of the most important things with communicating with your virtual teams, your virtual assistant, etc., is to try and act as if it’s no different than if they were sitting next to you in the office. Now, you want to be mindful of that because it’s not that you want to be picking up Skype and the like every five seconds to ask a question. But I think too often we have this separation in this, they’re over there and I’m over here, maybe I’ll just message them rather than talking to them etc. We create these barriers of communication, and I think it’s really really important to have rules around communication. And for me, this is whether you’re in an office working with people or in a remote kind of environment. It’s knowing when to communicate and in what form to communicate, I think, is critically important.
Barbara: You know what struck me as you were saying that, I don’t know but people who have…and you would know the answer to this because it’s probably more...
Want the transcript? Download it here.
In this episode, Barbara and Matt cover a question that they are both asked all too often…”How often should I talk to my Virtual Assistant?” And if you yourself are asking this very question, then the answer is ‘start communicating more’.
This episode is full of insights into not only how often you should communicate with your VA, but also the ways in which you can communicate effectively.
Some of the areas covered include:
Common barriers to communication, including geographical location and time zones
The importance of establishing communication protocols and meeting rhythms
Constantly evaluating your communication style and frequency to ensure it is working for you and your VA/ team
There is no such thing as ‘over communicating’
Let us know what your key takeout has been from this episode and join the continuing conversation over in the Virtual Success Facebook Group.
In this episode:
01:24 – How often should I talk to my VA?
01:52 – Barriers to communication
04:03 – Establishing communication protocols
05:43 – Setting a meeting rhythm
09:22 – Matt’s ‘Bat Signal’
12:35 – Re-evaluate your communication style and frequency on an ongoing basis
15:23 – There is no such thing as ‘over communicating’
17:28 – Wrapping things up
Resources mentioned in this show:
Asana
Barbara: Hey everyone, welcome to another episode of the Virtual Success Show where I am joined by my co-host Matt Malouf. Hey Matt, how are you?
Matt: Hi, I am well Barb, and yourself?
Barbara: I’m good, thank you. Good, thank you. Enjoying all these shows always and learning all the time from everything we talk about on the shows.
Matt: Absolutely, absolutely. And I must say also I’m also I’m loving the warmer weather we’re having here in Sydney at the moment.
Barbara: Yeah, that helps. Winter has finished.
Matt: It has.
Barbara: We are now into summer. For those in the northern hemisphere you’re heading into your winter now, we don’t envy you. So look guys, today’s show we’ve been getting a lot of questions actually, which is great, from a couple listeners and some of our clients that actually listen to the show about stuff that they’d really like us to address on the show. So, today one of the biggest questions that I get asked and Matt gets asked a lot is how often should I talk to my VA?
How often should I talk to my VA?
Now, it sounds like a simple question but like I said, we get this one a lot and people actually are quite confused about it and even when they figure out how often should I talk to my VA, how should I do it, and how should I make it effective?
So, Matt, I know with your coaching and in your Stop Doing book and in all the stuff that you teach you’ve got this concept of a meeting rhythm, which I thought would be really good for us to delve into today to address this question.
Barriers to communication
Matt: Absolutely, and just as a preface before we get into meeting rhythm. I think one of the most important things with communicating with your virtual teams, your virtual assistant, etc., is to try and act as if it’s no different than if they were sitting next to you in the office. Now, you want to be mindful of that because it’s not that you want to be picking up Skype and the like every five seconds to ask a question. But I think too often we have this separation in this, they’re over there and I’m over here, maybe I’ll just message them rather than talking to them etc. We create these barriers of communication, and I think it’s really really important to have rules around communication. And for me, this is whether you’re in an office working with people or in a remote kind of environment. It’s knowing when to communicate and in what form to communicate, I think, is critically important.
Barbara: You know what struck me as you were saying that, I don’t know but people who have…and you would know the answer to this because it’s probably more...
More episodes of the podcast The Virtual Success Show
To Pivot or to Pause with Jenny Blake
27/05/2020
Do I Need a VA and a Bookkeeper?
31/07/2019
In God we trust