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Listen "Leveraging your virtual teams, both locally and overseas, to coordinate successful projects"
Episode Synopsis
Leveraging your virtual teams, both locally and overseas, to coordinate successful projects
Want the transcript? Download it here.
In this episode, we are given insight into a real-life project and how leveraging your virtual teams to coordinate these in a time efficient manner.
Some of the areas he covers are:
Why it’s important to have a clear project plan from the get-go?
How important clearly defined roles within the team really are?
Why it’s of benefit to have ‘specialists’ fulfilling particular roles and not expecting your VA to be a ‘jack of all trades’?
Why investing the time in your ‘specialists’ upfront to understand you and your business can really pay off in the end?
Making sure you have a project management system that is the ‘glue’ to ensure everyone communicates effectively
How important is it to have clearly defined project goals and check-in points?
Why it is paramount to lead the project team in order to set them up for success?
Let us know what your key takeout has been from this episode and join the continuing conversation over in the Virtual Success Facebook Group.
In this episode:
01:16 – Project background
03:05 – The right person for the role
03:30 – A clear project plan
05:55 – Clearly defining roles within the project team
10:06 – Different people have different skill sets
10:46 – Investing the time upfront to get it right
15:00 – Setting clearly defined project roles
16:55 – Don’t make assumptions…
17:15 – Have clear project milestones
18:52 – Don’t just have a deadline, have check-in points as well
21:19 – Driving the strategy
24:55 – Dealing with project curve balls
27:36 – Being a leader
29:27 – How to be a GREAT leader
34:57 – Wrapping things up
Matt: Good morning everyone! Excited to be here for today’s episode of the Virtual Success Show. Good morning Barbara!
Barbara: Hi Matt! How’s it going?
Matt: Going well and yourself?
Barbara: Great! Thank you, good week again.
Matt: Yes, another great week and so many great things happening. Which leads me to what I want to really focus on in today’s podcast was around an event that we, that I put on recently and how we utilized our virtual team to pretty much do the majority of the organization and setting up of the event.
Barbara: I’m so excited to talk about this topic because you know obviously, I have had a lot of experience, I have big virtual teams myself now but I haven’t put on an event yet so I’m very keen to pick your brains on how you interacted with the team and how you, because you pretty much offloaded most of the setting up of this event, didn’t you, to the virtual team.
Matt: Actually all of it! It was unbelievable, so I’ll start with how this whole thing came about and then we can go from there
Barbara: Yeah!
Project background
Matt: Like many of us, I was sitting around and came out with this concept for this event that I wanted to host. Locally, in my local area. I live in the Sutherland Shire and I thought ‘I’ve never done an event for a local business community’. I want to put something on for the local business community and as I said, I had one of those moments, light bulb, sounds great, how am I going to do it? So, I went to my whiteboard and literally white boarded up the whole event. We need a venue, we need landing pages, we need payment pages, we need marketing, all the aspects that we needed. And I looked at it and I went ‘Oh my goodness, how is all of this going to get done?!’ I set myself with this ridiculous timeline; I came up with the idea in late September and with the intension of doing this in the middle of November, so I literally gave myself 6 weeks to do this event. And then I started to think about, well who could do aspects of this? Who could do this part? Who could do that part? And that’s where I’m like, I’ve got this amazing team of people around me but there were some gaps and so I think the first thing I did was get clarity on what the whole thing needed to like an...
Want the transcript? Download it here.
In this episode, we are given insight into a real-life project and how leveraging your virtual teams to coordinate these in a time efficient manner.
Some of the areas he covers are:
Why it’s important to have a clear project plan from the get-go?
How important clearly defined roles within the team really are?
Why it’s of benefit to have ‘specialists’ fulfilling particular roles and not expecting your VA to be a ‘jack of all trades’?
Why investing the time in your ‘specialists’ upfront to understand you and your business can really pay off in the end?
Making sure you have a project management system that is the ‘glue’ to ensure everyone communicates effectively
How important is it to have clearly defined project goals and check-in points?
Why it is paramount to lead the project team in order to set them up for success?
Let us know what your key takeout has been from this episode and join the continuing conversation over in the Virtual Success Facebook Group.
In this episode:
01:16 – Project background
03:05 – The right person for the role
03:30 – A clear project plan
05:55 – Clearly defining roles within the project team
10:06 – Different people have different skill sets
10:46 – Investing the time upfront to get it right
15:00 – Setting clearly defined project roles
16:55 – Don’t make assumptions…
17:15 – Have clear project milestones
18:52 – Don’t just have a deadline, have check-in points as well
21:19 – Driving the strategy
24:55 – Dealing with project curve balls
27:36 – Being a leader
29:27 – How to be a GREAT leader
34:57 – Wrapping things up
Matt: Good morning everyone! Excited to be here for today’s episode of the Virtual Success Show. Good morning Barbara!
Barbara: Hi Matt! How’s it going?
Matt: Going well and yourself?
Barbara: Great! Thank you, good week again.
Matt: Yes, another great week and so many great things happening. Which leads me to what I want to really focus on in today’s podcast was around an event that we, that I put on recently and how we utilized our virtual team to pretty much do the majority of the organization and setting up of the event.
Barbara: I’m so excited to talk about this topic because you know obviously, I have had a lot of experience, I have big virtual teams myself now but I haven’t put on an event yet so I’m very keen to pick your brains on how you interacted with the team and how you, because you pretty much offloaded most of the setting up of this event, didn’t you, to the virtual team.
Matt: Actually all of it! It was unbelievable, so I’ll start with how this whole thing came about and then we can go from there
Barbara: Yeah!
Project background
Matt: Like many of us, I was sitting around and came out with this concept for this event that I wanted to host. Locally, in my local area. I live in the Sutherland Shire and I thought ‘I’ve never done an event for a local business community’. I want to put something on for the local business community and as I said, I had one of those moments, light bulb, sounds great, how am I going to do it? So, I went to my whiteboard and literally white boarded up the whole event. We need a venue, we need landing pages, we need payment pages, we need marketing, all the aspects that we needed. And I looked at it and I went ‘Oh my goodness, how is all of this going to get done?!’ I set myself with this ridiculous timeline; I came up with the idea in late September and with the intension of doing this in the middle of November, so I literally gave myself 6 weeks to do this event. And then I started to think about, well who could do aspects of this? Who could do this part? Who could do that part? And that’s where I’m like, I’ve got this amazing team of people around me but there were some gaps and so I think the first thing I did was get clarity on what the whole thing needed to like an...
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